Executive Assistant, Archbold Biological Station
Thursday, March 03, 2016 03:46 PM

Executive Assistant, Archbold Biological Station

Archbold, a not-for-profit dedicated to long-term ecological research, education and conservation in south central Florida, seeks a detail oriented individual to provide complete administrative support to Executive Director.  Incumbent must enjoy multi-tasking and be able to work independently under pressure in a fast-pace environment.  Excellent oral and written communications skills with the ability to effectively interact with individuals from the Board of Trustees to general public. Advance computer skills in Microsoft Word, Excel and PowerPoint required.  Graphic skills with Photoshop and experience with Access or Adobe Illustrator a plus.  Bachelor’s degree strongly preferred.  Science background helpful but not required.  Position is FT with benefits. Salary commensurate with experience.  

Additional information at http://www.archbold-station.org/html/aboutus/employ.html. Please submit cover letter, resume, and three professional references, to [email protected].  Open until filled, with anticipated start date early to mid-April.  EOE/AA Employer

Essential Duties and Responsibilities

Administrative Duties for Executive Director

  • Oversees and coordinates the daily administrative support needs for the Executive Director, including maintaining records of correspondence, scheduling meetings and appointments, managing Outlook calendars, and updating contact information

  • Serves as liaison between the Executive Director, Board of Trustees, staff, visiting researchers, collaborating agencies and organizations, the media, and the public

  • Independently researches, prioritizes, and follows up on multiple issues and concerns addressed to the Executive Director, including those of a sensitive and/or confidential nature; determines appropriate course of action, referral, and/or response

  • Manages the development, coordination, and material preparation/proofing of a variety of  special reports/projects,  grant applications, and grant reports for the Executive Director, some of which may have significant organizational impact

Administrative Duties for Board of Trustees

  • Provides administrative support to Board Chair and all Board Committees maintaining official Board records, both electronic and hard copy, except for financial reporting (maintained by the CFO)

  • Provides clerical and technical support at all Board of Trustee meetings

  • Assists and coordinates logistics for Trustees attending annual meetings/special events, including travel arrangements, expense reimbursement, etc.

Communication Duties

  • Administers, updates, and maintains social media pages

  • Issues press releases under direction of Executive Director and post information on social media and the web site about Archbold events and press